POSITION PURPOSE
This position is located in Bismarck, North Dakota at our Headquarters location.
The Administrative Assistant plays a key role in supporting the efficiency and effectiveness of the IT department by managing administrative operations, coordinating activities, and serving as a central point of communication. This role requires a solid understanding of administrative best practices and the ability to work independently in a technical environment. The position supports IT leadership, project coordination, vendor interactions, and process improvement, helping the department stay organized, responsive, and aligned with business needs.
ESSENTIAL DUTIES
- Ensure Teams are prepared for meetings, send invites and distribution lists, runs the display units of presentations.
- Manage the IT Organization Structure for accuracy and confirming with CIO.
- Assist the IT Directors with scheduling and organizing meetings, documents and presentation materials.
- Greets callers and visitors. Responds to and routes inquiries.
- Prepares and distributes standard and customized reports and communications.
- Performs data entry such as lists, charts and other documents; maintains organization system of files and archives of relevant records.
- Prepares forms, requests, presentations and other materials.
- Align calendars and schedule appointments, meetings, travel, and other activities.
- May be responsible for mail handling including opening incoming, preparing outgoing and pickup and delivery.
- May help coordinate and plan IT events and functions.
- May manage expense reporting, invoicing, office supply inventory and other routine processes.
- May manage office supply inventory and other support processes.
- Perform other duties as assigned.
MINIMUM QUALIFICATIONS
- An associate’s degree in business or a related field; and 3 years of related administrative experience; or
- A high school diploma or equivalent (GED or HSED), and 5 years of related administrative experience.
PHYSICAL AND ENVIRONMENTAL DEMANDS
This position requires the ability to remain in a stationary position and to move about the office building, occasional reaching below and above shoulder level, constant use of keyboard/computer and other office productivity machinery, bending, kneeling, lifting/carrying up to 10 pounds, and pushing/pulling up to 20 pounds. It also requires finger dexterity and hand coordination.
KEY SKILLS
- Advanced organization, customer service time management, and communication skills.
- Attention to detail and good grammatical skills.
- Comfort running MS Teams meetings and connecting to conference room AV.
- Strong grammatical and interpersonal skills.
- Proficient in Microsoft Word, Excel, Outlook, and Power Point.
- Ability to maintain confidentiality.